POSITION SUMMARY

Under the direction of the Finance & Administration Director, the Sub-Award Manager will be responsible for maintaining sound financial systems and controls to ensure effective implementation of the PHIA project in Haiti.  He/she will also promote adherence to ICAP Standard Operating Procedures, donors’ rules and regulations as well as fiscal, statutory and legal standards of Haiti.

The Sub-Award Manager will also work closely with PHIA Project Coordinator, PHIA Project Director and the ICAP New York (Headquarters) Sub award Management team.

This position is grant funded.

MAJOR ACCOUNTABILITIES

  • Conduct financial pre-award assessments of prospective sub-awardees.
  • Collaborates with prospective sub-awardees on budget development and amendments.
  • Develop a site visit schedule with Technical Advisors.
  • Conduct site visits, and write and retain Financial Site Visit Reports.
  • Provide sub-awardees with a copy of the ICAP Sub-award Guidelines and provide orientation on the guidelines.
  • Ensure sub-award compliance with the terms, conditions, and specifications of the sub-award; monitor and manage issues of non-compliance.
  • Ensure that the Country Office has in place effective systems for evaluating sub-awardees performance, and document, as appropriate, whether sub-awardees have met the terms, conditions, and specifications of the sub-award (this includes a system for site visits).
  • Provide adequate and timely follow-up on all requests from sub-awardees.
  • Conduct post-award assessments as required.
  • Review audit reports filed by sub-awardees and any audit findings.
  • Review corrective actions cited by sub-awardees in response to their audit findings.
  • Communicate to the ICAP-NY Sub-award team any issues pertaining to the terms and conditions of a sub-award (e.g., compliance, financing, and reporting issues)
  • Maintain electronic and physical records of all documentation and communication pertaining to each sub-award.
  • Undertake other responsibilities as instructed by the immediate supervisor.
  • Contributes to reviews, approvals, signing and verification of payment vouchers
  • Assists in development and coordination of annual budgeting processes
  • Facilitates production of financial reports required by management, headquarters and donors
  • Assists in facilitating internal and external audits for the country office
  • Perform any other duty as may be assigned.

EDUCATION

  • A post graduate degree in Accounting or BComm Accounting degree plus five (5) years of progressive experience in finance and/or accounting ideally in managerial position within an

EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS

  • Advanced knowledge and expert understanding of USG rules and regulations related to award financial management;
  • Demonstrated excellent knowledge of accounting software (QuickBooks);
  • Strong competency in Database Management, Microsoft Office package (including email management (Outlook), Excel, Power Point and Word) and Adobe;
  • Good supervisory skills with team work mentality including excellent interpersonal and communication skills;
  • Must be highly organized with extreme attention to detail and the ability to work independently to reach identified objectives and deadlines;
  • Ability to creatively solve problems often without guidance;
  • Fluency in English and French; knowledge of Haitian Creole an asset

Knowledge, Skill, and Ability

 

  • Ability to communicate effectively, both orally and in writing.
  • Ability to work with minimal supervision.
  • Ability to analyze and interpret financial data and prepare financial reports,   statements, and/or, projections.
  • Skill in organizing, prioritizing, and scheduling personal workflow.
  • Basic data entry, record maintenance skill, account balancing and reconciling skills.
  • Excellent working knowledge of MS Word and Excel as well as ability to use other related software applications.
  • Knowledge of Quick Books is advantageous.
  • Ability to work in a team environment.

APPLICATION INSTRUCTIONS

Please send an application letter and CV by email with subject title “PHIA Project – POSITION TITLE” to icap-jobs-haiti@cumc.columbia.edu. Please do not submit certificates online. Only short listed applicants will be contacted.

NOTE: These are local hire positions and the successful candidates will be employees of ICAP in Haiti and subject to the local terms and conditions of employment, which includes a competitive salary and benefits package.

Columbia University is an equal opportunity and affirmative action employer. It does not discriminate against employees or applicants for employment on the basis of race, color, sex, gender, religion, creed, national and ethnic origin, age, citizenship, status as a perceived or actual victim of domestic violence, disability, marital status, sexual orientation, status as a Vietnam era or disabled veteran, or any other legally protected status.

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