Reporting to ICAP Country Director in Tanzania and secondarily to Deputy Director, Implementation Unit in New York, the Program Specialist provides project management and operational support to the ICAP Tanzania country office in support of donor funded program activities. The Program Specialist works with senior staff to ensure compliance with donor requirements and to facilitate communication with donors and ICAP New York (NY) staff. As part of the Senior Management Team (SMT), s/he assists ICAP Tanzania senior staff in management of country office operations, including support for general financial and operational management, as well as with program planning and documentation of program achievements and reporting. S/he coordinates the interaction between the ICAP NY staff and in-country counterparts; ensures that in-country program/technical and financial/administrative staff have information required to facilitate both project-related decision-making and ICAP’s ability to meet donor requirements and expectations. The Program Specialist supports in-country staff to develop programmatic and financial reports that are of high quality and are prepared in a manner that meets donor/sponsor requirements.
- In collaboration with ICAP Tanzania leadership, the Program Specialist supports and contributes in the strategic planning and work plan development and monitoring process for ICAP country programs, including participation in country program meetings and retreats
- Supports the development and implementation of management systems for country projects to achieve financial, administrative and programmatic objectives and goals, including planning and monitoring program implementation and program budgets/expenditures
- Works closely with country staff and ICAP NY teams to coordinate in the development of continuation applications and annual work plans, including award budgets and justifications, including budget modifications
- Supports in-country staff to track programmatic and financial performance, coordinate annual expenditure analysis, develop programmatic and financial reports that are of high quality and are prepared in a manner that meets donor requirements
- Coordinates in country teams in the development and submission of required grant-related actions to ensure they meet donor and ICAP/CU requirements
- Coordinates in country teams in the development and writing of project reports, and ensures that all donor reports and project write-ups, including but not limited to annual reports, success stories and program briefs, are data driven and articulate a compelling story
- Facilitates the management of sub-agreements with relevant country staff and NY sub-award managers
- Facilitates communication between NY– based ICAP leadership and counterparts in country programs through regular teleconferences and/or in-person meetings. Maintains consistent communications with NY office and regional support through e-mail and/or telephone to identify and discuss program issues, challenges, and solutions to the implementation of program activities
- Facilitates information flow between technical/program and finance/administrative staff in-country to ensure country operations align with program and donor requirements, and are in compliance with ICAP standard operating procedures
- Secondary point of contact for communications with CDC and other donors, participates in meetings with CDC
- Supports new business development by assisting in the development of proposals in response to notifications of funding opportunities (NOFOs) and requests for applications (RFAs).
- Supports and coordinates training programs for in-country ICAP staff on Columbia University’s Policies and Procedures, ICAP Standard Operating Procedures (SOPs) and the USG/other donor- related rules and regulations
- Performs other related duties as assigned
MINIMUM REQUIRED QUALIFICATIONS
- Master’s Degree in Public Health, Public Administration, Business Administration or related discipline.
- 5+ years of progressive experience in managing public health programs with an international organization, in the context of a developing country.
- Strong familiarity and command of USG regulations and compliance.
- Direct experience in budgeting, financial management, operations and logistics associated with donor/sponsor-supported international public health programs.
- Proven record of excellent management, leadership skills and competence in people management.
- Excellent verbal and written communication skills in English. Fluency in Kiswahili is a plus.
Qualified applicants should send their Cover Letters and CV by August 21, 2018 via email to firstname.lastname@example.org, and reference “Program Specialist” in the subject line.
Only short listed applicants will be contacted. Please do NOT attach any certificates when submitting online.
ICAP is an equal opportunity employer; women are encouraged to apply. Tanzanians living and working abroad are encouraged to apply.